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The rental status of your properties

What it is for​

The Rental status tab gives you the picture of your rental occupancy as it stands today: the leases in progress, the units and parking spaces let or vacant, the rents, the areas, the upcoming break dates, and the operating costs.

It is the reference view for answering three questions: what is let, to whom, and what falls due next.

Before you start​

Requires access to the "Rental status" analysis report

This tab only appears if the "Rental status" analysis report has been granted to you, in the same way as the other analysis reports such as Document tracking. Access depends on the report group your account belongs to, so the tab may be visible to some of your colleagues and not to you. If you need it, ask your internal contact.

How to get there​

From My properties, open a property or a building, then click Rental status in the navigation menu.

What the report shows follows what you opened: the property, or the single building.

Filters​

Six filters sit at the top of the page. They are drop-down lists and they cascade: what you pick first narrows down the values offered afterwards.

FilterWhat it does
OrganisationFixed to your organisation
Site / building codeOne or several codes
Site / building nameOne or several names
Type (Unit vs Parking)Units, parking spaces, or both
TenantOne or several tenants
Stonal identifierFixed to the scope of the portfolio you may see
Filter by clicking

Click a tenant, in the Tenant column of a table or on a bar of the "Area by floor by tenant" chart, and the whole report narrows down to that tenant.

What the report contains​

Leases​

A table with one line per lease, gathering all the units the lease covers: lease reference, tenant, use, area, indexed rent, rent per m², start and end dates, and the rental risk.

Rental risk is the date of the next three-year break: the start of the lease plus the next multiple of three years still to come, minus one day. It stays empty when the lease ends before that date, or when the start date is unknown.

Alongside the table, the counters give you: the total number of units and parking spaces, the total rent, the number of tenants, the occupancy rates, and the let and vacant areas. Four charts complete the picture: area by floor by tenant, area by use, occupancy of units by type, and occupancy of parking spaces by floor.

Occupancy​

  • Three-year breaks by month, over the next 36 months: how many units, and how much area, reach a break date.
  • Units and parking spaces let, line by line, with the lease they belong to.
  • Units and parking spaces vacant, with the last tenant and the end date of their lease, reconstructed from the last contract recorded on the unit.

Operating and capital expenditure​

Operating costs (OPEX, day-to-day running charges) and value-enhancing spend (CAPEX, investment), for the latest year recorded, shown as a total, as a share of the annual rent, and per square metre. A chart gives every year recorded, not just the last one.

Good to know​

  • The data is refreshed once a day, overnight. The report tells you so at the bottom of the page.
  • The two occupancy rates are not comparable. The rate for units is calculated on areas, the rate for parking spaces on the number of spaces.
  • "Total rent" only counts occupied units. It is the rent carried by what is let today, not a rental potential.
  • "Rental area" includes parking spaces, whereas most of the charts cover units only. The gap between the two is normal.
  • The leases table leaves out parking spaces and leases with no start date, so its area total is lower than the one shown by the counters.
  • A shorter report is not a fault. The three-year breaks disappear when your organisation does not record the use of its units, and the expenditure section disappears when no cost has been recorded.

See also​